Output Design Guidelines

OUTPUT DESIGN GUIDELINES

There are many issues that apply to output design. The following general principles are important for output design:

1,. Computer outputs should be simple to read and interpret :

  • Every output should hay.e a .

.• Every output should be dated and time-stamped. This helps the reader appreciate the currency of information.

  • Reports and screens should include sections and headings to segment
  • In form-based outputs, all fields should be clearly labelled.
  • In tabular-based outputs, columns should be clearly labelled.
  • Information should never have to be manually edited to become usable.
  • Users must be able to easily find the output, move forward and backward, and exit the report.
  • Computer jargon and error messages should be omitted from all outputs.
  1. The timing of computer outputs is important : Output information must reach recipients while the information is pertinent to,transactions or decisions. This can affect how the output is designed and implemented.
  2. The distribution of computer outputs must be sufficient to assist all relevant system users : The choice of implementation method affects distribution.
  3. The computer output must be acceptable to the system users who will receive them : An output design may contain the required information and still not be acceptable to the system user.
  4. Quality : This relates to the contents, appearance and accuracy of the output. Outputs generated for external users should be given special attention in respect of its getup, quality of paper etc.

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